Bids were evaluated using a weighted scale that included the contract amount (35 percent), time of construction, experience, past performance, and warranty. The evaluation team included city staff, architects and two members of the Animal Oversight Committee.
Cooley Construction was the highest ranked bidder with an estimated 10-month construction time and a base bid of $2,588,000 which was also the lowest bid.
Following the bidding process, however, Cooley notified the architects that there had been two errors made in the bid. Even with those adjustments, Cooley remains the lowest bidder and retains the highest ranking in the evaluation.
City staff recommends awarding the bid to Cooley for $2,624,000. Changes under consideration would be to delete the energy recovery ventilator at a savings of $9,000 but to include the resinous flooring for an increase of $45,000.
Other changes under consideration would save money by deleting extras in sign modification, building canopies, fencing materials, lighting options, parking and doors, glass and pipes.
If all recommended changes are approved by the city council, $171,820 will need to be appropriated from the Capital Fund balance to make up the difference. Currently, there is $2,631,180 available in the Animal Welfare Construction account.
Tuesday, council members will discuss these options and are expected to vote on the project later under the consent docket at the 6:30 p.m. council meeting.
On Wednesday, also at 5:30 p.m., the city council will discuss needed improvements to the city’s sewer treatment system. Currently, the city is under a Department of Environmental Quality consent order and must upgrade the south side Water Reclamation Center that treats all of Norman’s sewage. The city is planning on a ballot initiative in November to pay for $63 million worth of improvements. In addition to making DEQ required upgrades, the city will replace aging equipment and increase the plant’s treatment capacity by 5 million gallons per day.